Benefits:

Free uniforms
Paid time off
Training & development

Position: Office Manager

Basic Requirements:

High School Diploma or equivalent
Experience working with large data sets
Excellent administrative and process skills
Advanced Excel knowledge and ability to create and review complex spreadsheets
Working knowledge of payroll processing; experience with QuickBooks payroll software highly desired
Pays close attention to detail with excellent proofreading skills
Customer Service Experience
Experience with Microsoft Office Suite 365
Ability to work independently
Key Skills
- Highly Organized
- Ability to multi-task and prioritize
- High level Communicator

Overall Duties Include:

Oversee daily office operations, ensuring smooth and efficient functioning of the franchise.
Utilize RMS Software to track job progress, including updating records, notes, and document uploads.
Contribute to the payment collection process and ensure timely follow-up on outstanding balances.
Manage accounts payable and receivable, maintaining accurate financial records.
Assist with HR-related tasks, including employee records and general support.
Act as a liaison between departments, insurance companies, and software vendors to ensure smooth communication and collaboration.
Maintain organized company files, including legal documentation and subcontractor files.
Answer phone calls professionally, addressing inquiries and directing them appropriately.
Request and verify updated insurance coverage for subcontractors as needed.
Support team members in daily tasks and foster a collaborative, positive work environment.
Engage in problem-solving and contribute to the continuous improvement of departmental and company processes.
Ensure all operating platforms are current and functioning optimally.
Develop and implement efficient office systems to streamline workflows.
Represent the company’s brand with professionalism and enthusiasm in all interactions.

Compensation: $45,000.00 - $55,000.00 per year

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.